Sports Administrator

Start date: Before July 2026 or From September 2026 Salary: £13 an hour Hours of Work: Term Time Only Monday to Friday 9.00am - 4.00pm Saturday: Occasional Sat where required which would earn TOIL Flexibility in hours may be required on occasion to meet the needs of the Sports Department. Location: to work for our Prep and Senior School Sports Departments throughout the week Responsibilities Under the guidance of the Heads of Sport, to help confirm inter school fixtures and competition entries, to include the production of the termly Fixtures List and match day programmes. To manage the Director of Sports' diary and inbox To manage the Heads of Sports' diaries To attend Heads of Sports meetings to take minutes and follow up with relevant tasks To enter sports fixtures into the sports module in the SOCS School Calendar which feeds to the results page of the website and to keep this regularly updated To arrange the transport required by Heads of Sport for fixtures Coordinate match day catering for both home and away teams with the catering department. To ensure that parents and any other relevant parties are informed of cancellations as soon as they happen, and that fixtures are rearranged where appropriate. To liaise closely with all departments, including teaching staff responsible for coaching teams, to ensure that all information is gathered on time to fulfil all aspects of the role. To assist the Director of Sport and Heads of Sport with the organisation and management of feeder Prep School Festivals and Tournaments. To manage the ordering and distribution of staff sports kit through our supplier (Limitless) and our HR department To liaise with transport, grounds, sewing room and catering on a regular basis to ensure relevant facilities available. To ensure that student progress is reported to parents by the correct member of staff Support Director and Assistant Director of Sport as required for example with Colours, Sports Dinner, Risk Assessments