Finance Assistant

Main Duties and Responsibilities: To support the Finance Manager in the provision of a high quality, efficient finance service for the school · Supporting the day to day accounting procedures and recording of all financial transactions accurately on the financial software package · Completing administrative routines relating to orders, invoices, cheques, income, payroll and the receipt and distribution of goods and services · Undertake routine processing of sales invoices, credit notes and remittances, ensuring appropriate approval and paperwork is obtained · Support colleagues with all procurement activities, ensuring value for money and creating savings for the school wherever possible · Receive purchase order request forms from budget holders and generate purchase orders, ensuring correct approvals are obtained · Order goods and services from suppliers · Provide administrative support to the Finance Manager · Match supplier invoices to purchase orders and enter supplier invoices onto the ledger · Assist with the collection of meter readings from site operatives and forward to utility providers · Forward meter reads to utilities suppliers, checking accuracy of subsequent invoices and unit costs. · Ensure prompt payment to suppliers · Maintain the filing of financial records · Make journal entries and other accounting adjustments as necessary, including minibus logs, photocopying and account transfers · Provide timely budgetary information to faculty heads and other budget holders · Complete monthly end routines and monitor cost centre spend · Maintain an accurate and up to date approved supplier list · Ensure all financial transactions are correctly coded to our chart of accounts to allow accurate monitoring of income and expenditure · Process and account for monthly credit card payments and direct debits · Respond to all finance queries relating to supplier & procurement purchases · Lead initiatives for grant applications · Maintain accurate records of vat