School Secretary

We are seeking an organised, professional, and approachable School Secretary to join our busy school office team. This is a key front-facing role, providing exceptional administrative and reception support to ensure the smooth day-to-day running of the school. The successful candidate will be the first point of contact for parents, pupils, staff, and visitors and will play an important role in supporting the wider administrative functions of the school. As School Secretary, you will provide efficient reception and administrative support across a wide range of school operations, including attendance administration, pupil welfare, examinations support, communications, and general office management. This is a varied and fast-paced role suited to someone who is calm under pressure, highly organised, and able to manage multiple priorities with professionalism and discretion. Key Responsibilities Reception and Front Office: Act as the main point of contact for visitors, staff, parents, and pupils Answer and direct telephone calls promptly and professionally Manage visitor sign-in procedures and safeguarding protocols Escalate calls and queries to the Office Manager where appropriate Attendance Administration: Maintain accurate pupil attendance records Monitor attendance throughout the school day Follow up on missing registers with teaching staff Contact parents regarding pupil absences when required Sign pupils in and out during the school day Keeping databases, address lists, and pupil records up to date Student Welfare: Support pupils who feel unwell and ensure appropriate procedures are followed Provide front office cover for the School Nurse when required Ensure pupils leaving school due to illness are signed out correctly School Administration: Send school communications and letters (including Trips and Sixth Form as needed) via iSAMS Maintain confidential pupil records and filing systems Support school events and administrative projects Create locker label