School Receptionist and Secretary (Brighton College Prep Hove)

Brighton College Prep Hove is seeking to appoint a School Receptionist and Secretary, on a full-time fixed-term contract in the first instance. Reporting to: Office Manager and PA to the Headmaster Main purpose of the role: This is an exciting opportunity to join the School as a School Receptionist and Secretary. The role covers reception duties, medical administration, clubs coordination, ordering supplies, and general office support to ensure the smooth and efficient running of the school. General Duties and Responsibilities: Acting as the front-facing member of the school office team who liaises on a daily basis with parents and staff. Responsible for the administration associated with all current pupils on roll. Completing projects associated with the smooth running of both the front desk and main office. Supporting the Office Manager with annual activities e.g. Census. Managing administrational tasks in an efficient and timely manner. Assisting the Head of Marketing and Admissions with the organisation of whole school events for current families. Assisting with the administration of school rewards and sanctions systems on a weekly basis. Overseeing the calendar and updating events to form the termly booklet. Completion of Reception duties. Answering school phones and greeting visitors/signing them in. Assisting with the daily arrival and dismissal process, including completing daily registers. Responsible for the administration of clubs and activities. Setting up Parents' Evening appointments on the system and overseeing the associated administration. Assisting with placing orders, as required and checking deliveries. Overseeing pupil medical administration and requirements, including First Aid. Assisting with banking jobs. Administrational activity support for the school. Any other reasonable management request. Person Specifications: The successful candidate will have: Efficient and organised. Highly capable in prioritising tasks in a busy working environmen