School Office Assistant

Role IntroductionThe School Office Assistant is responsible for supporting the day-to-day administration of the School Office and will support the School Clerk in maintaining the close partnership between School Office and the School. School Office is a focal point within the School for both staff and pupils. Due to the needs of the school and the department, we may interview suitable candidates before the closing date. This job may also close early if a large number of applications are received. You are advised to submit your application as early as possible to avoid missing your chance to apply. Main DutiesMeet and greet visitors at all levels of seniority in a welcoming and professional manner, ensuring they are directed to the appropriate person or location; Manage incoming and outgoing communications proactively, including emails, post and telephone enquiries; sort and distribute incoming mail, and take and pass on messages accurately; Respond to queries in a timely and helpful manner, escalating matters to the appropriate person where necessary; Assist in event management including large-scale mailings, booking school buses, etc.; Use the franking machine to process post daily and ensure the machine remains sufficiently topped up; Undertake duties in the Duplicating Office as required; Create, edit and update spreadsheets accurately; Maintain an accurate inventory of School Events stock; Maintain office systems, including accurate data management and efficient filing; Support the team with additional administrative tasks to help ensure the smooth running of the department; Assist with ad hoc general office requirements, including managing mobile phones for school trips and arranging engraving etc.; Undertake any other duties reasonably requested by the School Clerk; All employees of Eton College are also expected to: Develop a good understanding of safeguarding procedures, given all positions at Eton are classed as ‘regulated activity’; Demonstrate a commitmen