Receptionist & Lettings Officer

Function of the Post The post holder will act as the first point of contact for the school, creating a friendly and positive image by being responsive and prompt in responding to requests relating to a broad range of topics. Working within University of Chichester Academy Trust (the Trust) and School policies and procedures, the post holder will also undertake administrative duties, balancing different demands to ensure that the school is a safe, happy and welcoming environment for all. Principal Accountabilities: Provide a comprehensive reception service to parents and visitors to the school, in line with school policy and procedure, demonstrating a consistently helpful and supportive attitude, using sensitivity and empathy; Maintain and monitor the electronic sign-in system for visitors, ensuring appropriate safeguarding practices are in place and that pupils arriving or leaving outside regular school hours are signed in or out; Responsible for all incoming calls and messages, ensuring accurate and timely distribution of messages, with queries dealt with promptly; In a professional and pro-active manner, supporting the Operations Manager, take responsibility for a range of administrative tasks that contributes to the general office administration of the school such as responding to external enquiries, liaising with external agencies, organise meetings, assist with arrangements for school visits and events, photocopying and reprographic tasks, first aid, maintaining stationery stock or such other administrative duties outlined to you; Coordinate day-to-day lettings with the support of the Operations Manager. Maintain the bookings via SchoolHire. Produce the daily tutor notices and share with all staff; Support the First Aid arrangements for the school, such as recording incidents and injuries in line with procedure, administering medicines and managing a range of medical conditions. Accurately log first aid incidents and safeguarding concer