Office Manager (Term time only)

Staines Preparatory School is a welcoming and supportive independent school located in the heart of Staines, dedicated to providing an excellent education for children aged 2 to 11. We are currently seeking an enthusiastic Office Manager (Term time only) to join our friendly team and help ensure the smooth running of our school office during term times. Position: Office Manager (Term time only) Leadership And Management • Forward plan the termly and annual workload for the Office and Welfare functions, communicating this to stakeholders regularly • Contribute to the broader smooth running of the Support Staff function, through participation in weekly planning meetings • Build positive working relationships with Senior Leadership, Teachers, Support Staff, Parents and Contractors, with clear and consistent communication at the core • Carry out regular informal meetings with direct reports alongside formal performance management processes Front Of House • Create a welcoming and professional environment for visitors, covering Reception in conjunction with the School Administrator • Ensure visitors are signed in and cared for as appropriate (including supervision when necessary). • Answer telephone calls and email promptly and professionally • Ensure reception desk cover during term time • Create cover rota for Support Staff Team for periods of absence or leave • Update school calendar as appropriate with key events, for example fixtures, school photos, annual vaccinations, Book Fair in coordination with School Secretary • Co-ordinate Library and Office monitors (pupils) in their activities • Complete DBS and ID checks when necessary • Manage car park requests and Board Room bookings across the school • Prepare the meeting room for meetings Attendance & Registration • Check electronic registration twice per day, checking on any absences, and calling parents where absence has not been reported • Update pupil lists as required to ensure accurate evacuation lists in pla