Head's Personal Assistant

The Role This is an excellent opportunity to join the friendly and dynamic Birkdale School team, providing essential support to the Head. The post holder will provide, effective , efficient and confidential administrative support to the Head and Deputy Head (Pastoral) ensuring the smooth daily operation of the school by balancing weekly routines with long term planning across the academic year. The role is for 40 hours per week, 08:00 - 4:30pm, Monday - Friday during term time, with some flexibility in working pattern available. There will also be the occasional evening and Saturday morning work for key events such as open days and admissions activities. The post will predominantly be based at Birkdale Senior School, with travel between the school sites required. Key Responsibilities Provide an efficient, professional, and confidential secretarial service to the Head and Deputy Head (Pastoral), including managing correspondence, reports, publications, and other key documentation. ● Proactively manage the diaries for both the Head and the Deputy Head (Pastoral). Additionally, manage the Head’s email inbox, filtering emails, responding where appropriate, and highlighting action points. ● Organise, attend and administer key school meetings, including room bookings, arranging refreshments, and taking accurate minutes. ● Line manage the Admin Team (including the School Secretary, Matron, and Pastoral Administrators), collaborating to ensure an efficient administrative function, supporting professional development and conducting annual appraisal processes. ● Work alongside the Deputy Head (Pastoral) to organise school events, such as the activities fair and school photo days. ● Work closely with the Prep Head’s PA to support communication and close working between Birkdale Prep and Senior school. ● Take responsibility for compiling and updating various staff, parent, and pupil publications, including the school calendar, staff information, parent communications and sch