Finance Assistant

The Mosaic Learning Trust is advertising for a temporary Finance Assistant to commence employment as soon as possible.

We are seeking to appoint a proactive Temporary Finance Assistant to join our dedicated central team. This role is ideally suited to a highly organised individual with excellent attention to detail and a strong commitment to providing high-quality financial and administrative support. The successful candidate will play a key role in supporting the day-to-day financial operations of the Trust, they will have strong numerical and IT skills, the ability to work accurately with a professional and customer-focused approach.

The working hours will be 20 per week, term time ONLY, 10.00 a.m. until 2.00 p.m. Monday to Friday. However, alternative working arrangements may be considered to accommodate the successful applicant's circumstances. Any revised working pattern would need to be worked within the office opening hours of 8.00 a.m. to 4.00 p.m.

This role will be based at the Trust Head office, however as we are part of the Trust, there may be occasions when you will be required to work at other schools within the Trust.

Main Duties

To process and place orders for goods and services for all establishments, following the agreed purchase process

To support school staff with obtaining quotes for ad-hoc purchases to ensure Trust value-for-money objectives are achieved

To assist with the maintenance of annual subscriptions and agreements records

To support school budget holders with the review of recurring subscriptions and contracts by obtaining renewal quotes and preparing a requisition for approval.

To assist with maintenance of the Trust’s approved suppliers database

File associated order correspondence e.g. delivery/goods received notes in electronic filing system

Manage the orders inbox and deal with correspondence accordingly

Liaise with suppliers regarding payment terms and account queries

Assist the Senior Finance Officer with maintaining the electronic filing system and archiving of financial documents

Maintenance of manual and electronic records in line with audit requirements

Clear down open orders, liaising with schools/suppliers to resolve queries.

To keep accurate supplier records on the finance system

Assist finance department with administration and processes of a similar level