Events Supervisor (Maternity Cover)

The Events Supervisor plays a vital role in delivering high-quality hospitality services across Ipswich School’s events, including sports fixtures and special functions. Working closely with the Hospitality & Catering Personnel Manager, the post-holder will help plan and oversee the smooth operation of events, ensuring excellent service standards and guest satisfaction. The role also includes supporting the school’s daily lunch service as directed by the Catering Operations Manager. MAIN DUTIES AND RESPONSIBILITIES Planning Assist in the planning and preparation of catering for school events and sports fixtures Ensure appropriate equipment and supplies are available for each function. Attend weekly coordination meetings with the Hospitality & Catering Personnel Manager, Director of Sport, Heads of Sport, and Estates Manager to review upcoming events and update sports tea requirements Schedule and allocate staffing for catering services at sports fixtures. Operating Oversee the preparation and presentation of allergen labels for all packaged items. Assist with the daily lunch service as directed by the Catering Operations Manager. Brief and lead front-of-house staff to deliver a courteous, professional, and efficient service. Act as a key point of contact for event organisers, pupils, and guests, maintaining a welcoming and customer-focused approach. Maintain the weekly events planner displayed outside the main kitchen. Identify and resolve any operational or venue-related issues promptly, working collaboratively with the Hospitality & Catering Personnel Manager. Supervise, support, and mentor event staff, including task delegation and on-the-job training. Coordinate event set-ups and oversee the delivery of lunches and buffets across all school sites: Senior School, Prep School, Pavilion, Notcutts, and Rushmere. Health and safety Ensure full compliance with food hygiene, allergen regulations, and health & safety standards at all events Confirm all catering are