Admissions Specialist

Oeiras International School (OIS) is seeking an organised and student‑focused Admissions Specialist to join our team immediately. About OISOeiras International School (OIS) is a dynamic international school located near Lisbon, Portugal, offering the International Baccalaureate (IB) Primary Years, Middle Years and Diploma Programmes. We are committed to providing a safe, welcoming and well-maintained environment that reflects our values of care, responsibility and community. Role OverviewThe Admissions Specialist manages and coordinates the student admissions process. As the first point of contact for prospective families, this role plays a key part in representing the school’s ethos, ensuring a high‑quality admissions experience, and supporting students at the start of their educational journey. Main ResponsibilitiesManage the end‑to‑end admissions process, ensuring a clear, efficient and family‑friendly experience for prospective students and parents. Handle enquiries via email, phone and in‑person visits, maintaining timely, professional and transparent communication. Conduct school tours, open days, information sessions and virtual visits. Plan and coordinate admissions tests and interviews, working closely with academic staff and IT. Maintain and update applications, decisions and waiting lists using OpenApply. Communicate admissions decisions and follow up with families throughout the process. Analyse admissions data, trends and KPIs to support enrolment planning and continuous improvement. Prepare reports and data for Admissions Committee meetings, senior leadership and Board reporting. Manage and coordinate scholarship programmes, including communication, interviews and decision processes. Maintain accurate applicant records, withdrawal information and required documentation. Collaborate with Marketing, Accounting and IT teams to ensure accurate data management and aligned communications. Support educational fairs, events and partnerships with universitie